ࡱ> QSP @ bjbjFF +,,,JN N N 8 $ J  n p p p p p p $R-t   . . .   n . n . . . #LvN . n 0 .  . (<. @ L, 6. b , R JJN  JJN Executive Council Board Room March 28, 2007 Members Present: Eric Karlin, Patricia Ard, Sue Scher, Anita Stellenwerf, Irene Kuchta, Amruth Kumar, Marcia Sexton, Dean Lew Chakrin, Provost Beth Barnett, Judith Jeney Members Absent: Maria Vail, Susan Eisner, Jason Hecht, Erin Augis 1. Minutes of the March 21 Executive Council meeting were approved with changes. 2. CEP Survey about Convenership Amruth presented a revised version of a survey for current and former conveners. Suggestions for minor changes were submitted by the members. Action Item: Amruth will make the necessary changes and email members for final comments. Unit Reps are asked to distribute the survey at the April 4 Unit Council. 3. Convener's Job Description Judith Jeney, Employee Relations and Ethics Officer, provided the background on the development of a convener's job description. Major changes were made in terms of service, an annual term rather than multi-year terms, no supervisory duties or responsibilities because of union implications, and programs being housed in one school rather than split across schools. Provost Barnett commented on the number of convenerships and would like to revisit the ASEC report. At present, not all programs have full time faculty which is a resource issue. A suggestion from the members present included revisiting convener's release time also and a review of the adjunct rate. Currently, if a program does not have a convener the dean assumes responsibility. There was some general discussion regarding language used in the Detailed Position Description and the possible inclusion of phrasing along the lines of the Dean may reject an elected candidate provided there is explanation of reasons for not accepting the candidate which are made known to the convening group. Members present also raised concerns regarding the overall responsibility of convenerships, adequate compensation, and an equivalent level of work across schools. All parties were reminded that the convener job description was a working document and open to continued revision. Action Item: Provost Barnett will discuss the conveners job description with the deans and discuss reassigned time. Action Item: A copy of job description will be distributed (by the Provost or deans) to current conveners for their comments. Action Item: Executive Council will provide a final decision on the current job description by Wednesday, April 4, with the stipulation that this topic will be revisited at a later date. 4. Deans Evaluation Process Provost Barnett will bring up the topic of deans evaluations at tomorrow's deans meeting. The main question has been how to evaluate external or professional deans and on what timeline? Last year's evaluation process used email and print forms, distributed by Institutional Research, but there was poor response. There was also some question regarding who got copies of any comments, did they go to the individual or to the supervisor? The deans' problem with the evaluation instrument was it did not provide the feedback they needed. Action Item: A copy of the deans evaluation form will be distributed to the members for next week's meeting. 5. Student Room Selection Process Students are missing class to participate in housing selection for the upcoming academic year. Faculty are not supposed to make allowances for student missing class and the proxy system does not seem to alleviate student absences for housing selection. Suggestion: Executive Council strongly suggests that housing selection should not be done during class time and suggests that it be done either on a weekend or online. Action Item: Provost Barnett will request that Student Affairs take housing selection out of academic time. 6. Summer Programs Provost Barnett updated the Executive Council on summer programs and reminded members that the proposed special high school program was canceled. The Summer Task Force is supposed to report to both the Executive Council and the Provost by April 1. Registration for the regular summer semester begins sometime in April and there have been several advertisements posted in New Jersey papers and online through the colleges web page. 7. Academic schedule/calendar No meeting has been scheduled as yet but the calendar proposal is still with the Registrar. There was some discussion as to possibly surveying the students regarding the academic schedule that could be distributed in class. It was also proposed that the survey be online and supported by Student Affairs. Amruth provided copies of a proposed student survey regarding the semester schedule but the Provost suggested the group get feedback from Student Affairs. It was also discussed to bring in Babs Varano from Institutional Research to help create an online survey form. 8. Webpage issues Steve Schur has been requested to meet with a group of faculty to discuss web page functionality, not appearance issues. Volunteers may be from either the Executive Council or interested faculty. Members were asked to come up with a list of problematic issues or a list of items to find with the possibility conducting small focus groups. There is also confusion regarding the Intranet, guide.ramapo.edu, and the more public  HYPERLINK "http://www.ramapo.edu" www.ramapo.edu. Unit Reps should survey their faculty on web page issues and think about a principal concept for what the web pages should function as. Submitted by M. Sexton, March 29, 2007 Approved April 4, 2007 3S V j k m p      + , = K X  $ ' I J e i t   % 4 T  C ` prw/678EFNln*h+hc h05h0hVh'Bh X,-  l m  *!Q$$$$$$$$$$$$$$$$$$$$$$$$*67>FSrw!-./89?MO] <Tq'5Kqu}#&.9Il 9AN h0r5h0rh0hh h+ h+5Y 1<EOQ]^em{ :Chiv,29MZb msN[uvwBNjh'BUh'Bhbeh0 h0r5h h0rXijkl$ijh0rh Ah h'BhYPh'B0Jjh'BUjh'BU )&P:pV;0/ =!"#$%DyK www.ramapo.eduyK .http://www.ramapo.edu/Z@Z Normal1$*$+B*CJOJPJQJ^J_HaJmH sH tHDA@D Default Paragraph FontViV  Table Normal :V 44 la (k(No List NON Heading x$CJOJPJQJ^JaJ6B@6 Body Text x$/@$ ListD"@"D Caption xx $6CJ]aJ*O2* Index $4@B4 VHeader  !4 @R4 VFooter  !6U@a6 'B Hyperlink >*B*ph,,-lm*!  Qijkl00000000000000000 000000x000000000000000x0x0x00 000@0@0(N*X'֦t(֦  4 @ L Xdlt|Executive CouncilMarcia SextonNormalmsexton6Microsoft Word 10.0@ @ʟ>ͻ<9v8_G<VT$m l  ."System0 -@Times New Roman- 2 X Approved H22!22,22  April 4, 2007eH2!22222 2  .'%2 XExecutive Councilb=3,,22,C222, 2 > -2 %X Board RoomB2,!2C22N 2 %Y . 2 XMarch 28, 2007Y,!,2222222 2  . 2 X -2 ~XMemberY,N2,!;2 ~ s Present: Eric Karlin, Patricia'8!,',2=!,I,!28,!,,a2 ~h9 Ard, Sue Scher, Anita Stellenwerf, Irene Kuchta, Amruth H!282,9,2,!H2,8,,2I,!!!!,2,H3,2,HN!22z2 XJKumar, Marcia Sexton, Dean Lew Chakrin, Provost Beth Barnett, Judith JeneyH2N,!Y,",,8,322H,,2<-HC2,2!28!232'B,2C,!2,(222',2.0 2  . 2 dX -G2 X(Members Absent: Maria Vail, Susan EisnerY,N2,!'H2',2Y,!,H,82',2='2,!12 ( , Jason Hecht, Erin Augisa(,'22H,,2=!2H31' 2 &  . 2 JX -d2 X;1. Minutes of the March 21 Executive Council meeting were a2Y22,'2!2,Y,!,222=3,,22,C222,N,,21I,!,,)2  pproved with changes22!22,2H2,2,31,' 2 . 2  . 2 0X -2 X2. 272 CEP Survey about ConvenershipC=882!2-0,222C322,2,!'22 2  . 2 X '>2 "Amruth presented a revised versionHN!222!,',2,2,!,2(,22,!'22S2  0 of a survey for current and former conveners. 2!,'2!2.0!3!,2!",2,22!2!O,!,232,2,!' 2 XS8"2 uggestions for 221,'22'!2!2 minor N22!2 changes ,3,22,' 2 DwH2 ere -!,2  submitted by '22N,2302 @ the members.2,N,N2,!' 2 Z   2 s  .@Times New Roman--2 X Action Item:H,!28'!-S!- 2 u %2 Amruth will make gHN!22HN,2, 2 the necessary 2,2,,,'(,#02  changes and e ,3-21,',22,>2  "mail members for final comments. N,N,N2-!'!2!!2,,2NN,2'(2 o XUnit Reps are askedsH2C,2',!,,'3,22 o z to 2+2 o distribute the surveye2'!22,2,'2!2.02 o *  at ,2 o the April 4 2,H2!22 o o Unit CouncilH2C222,2 o w .  2 o  - 2 X -72 U X3. Convener's Job Description 2C222,2,"'(22H,',!222 2 U  - 2 X '2 Judith (222(2 Jeney, Employee Rele(,2-0=N240-,C,42 ations and Ethics Officer, o,22',22=2,'H!!,,!2 provided 2!223,22 o the2,(2  background on the e2-,31!3222222,"2 ; Xdevelopment of 2,2,22N,22! 2 ; a,42 ;  convener's job description,222,3,"'222,',!2222 ; < . MY2 ; ajor change,2!,2,31, 2 ; s were made in'H,",N,2,2%2 ;  terms of servicee,!N'2!',!2-,2 ; , an h,272 Xannual term rather than multi ,222,,!N",2,!2,2N2 2 -"2  year term0,-!,!N_2 8s, no supervisory duties or responsibilities because of '22'22-!2'2"022,'3!!,'222'2,'2,,,2',2!2 ! X union imp2222N2 2 ! lications, and,,22',222 !   programs 2!22!,N'2 !  being housed d2,31222',2"2 ! in one school r222,',222!;2 ! , ather than split across schools.,2-!2,2'3,,!2''',222' 2 !  [2 X5Provost Barnett commented on the number of convenersho8!222'B,!2,,2NN,2,2222,22N2,!2!,232,2,!'22 [ ips and 2',22:2 would like to revisit the ASEC .H2223,2!,2'2,H8=C2  Xreport!,22!"2  F. At present, H2!,(,2P2  a.not all programs have full time faculty which 22,2!21",N'2,2,!2N,!,,20H2,22  is a resourc',",'22",2  R e issue. A ,''2,H2 z X suggestion'221,'22O2 z - from the members present included revisiting !!2N2,O,N2,!'2!,(,22,22,2!,3'2172 z 7  convener's release time alsoC,222,2-"'!,-,'-N,,'22 z  and a ,22,G2 X(review of the adjunct rate. Currently, !,2,H2!3,,222,",-C2!!,20D2 Q&if a program does not have a convener !,2!31",O22,'222,2,,,222,2-!%2 ethe dean assumes e2,2,,2,''2N,'%2 `Xresponsibility. e!,'222'2/ 2 ` G2 `(There was some general discussion regard=2,",H-''2N,1,3,!,2',2''32!-1,!2>2 `v "ing language used in the Detailed 31,313-1,2'-222,H,,,22 XNPosition Description and the possible inclusion of phrasing along the lines of82'22H,',!222,222,22''2,2,2'222!22!,'21,2312,2,'2!2 [ ,2 the Da2,H2 {ean may -,2N.02 FXreject !,,,2 FNan ,242 Felected candidate provided ,,,,2,,223,,2!222,22 F there is 2,",'2 FK explanation,32,2,22>2 F " of reasons for not accepting the 2!!,,'22'!2!22,,-,2212,D2 X&candidate which are made known to the ,,222,,H2,2,",N,3,222H222,#2 convening group.,222,2311!222 2 a ,2   52  Members present also raised Y,N2-!'2!,(,2,'2!,',22 ,Xconcern ,22,,!2 2 ,s' 2 , 2 , regarding the!-1-!2312, 2 , 2 ,overall 32,!,82 ,.responsibility of convenership!,'222'202!-222,2,!'222 , s,',2 ,)  adequate compensation,3,22,,-2N2,2',222 , , and an ,22,2F2 X'equivalent level of work across schoolsd,222,,2,2,2!H3!2,,!2''',222'X2 ~3. All parties were reminded that the convener job H2,!,'H,",!,N22,22,3,,222,3,!2212 Xdescription was a workingr2,',!222H,',H2!231I2 t) document and open to continued revision.22,2O,2,2222,22,2222,2!,2'22 2   .-2 X Action Item:H,!28'!-S!- 2 u 2 Provost 8!222'2  BarnettB-!2,2   will discussH2',2'':2  the conveners job description2,,222,2,!!'222,(,!2222   witheI2"2  the deans and 2,2,,2',222 Xdiscuss 2',2''"2 reassigned time!,,''12,2N,2 .  2 N --2 kX Action Item:H,!28'!-S!-2 ku A cH,L2 k+opy of job description will be distributed 2402!222,',!222H2,2'!22,222 k (by the Provost or deans) !303,8!222'2!2,,2'!2 k to current2,3!!,2 2 k  2 Xconveners for ,222,2,!'!2!2 their 2,!2 dcomment ,2NN,22 s. ' 2 J --2 QX Action Item:H,!28'!-S!- 2 Qu  2 QE=2 Q xecutive 3,,22, 2 Q7CC2 Qzouncil222, 2 Qt will provide H2!222,2 Q a , 2 Q final decision!2,2,,'22>2 Q " on the current job description by222,,2"!-2222,',!22230 2 Q 2 X Wednesday_,22,'2-0S2 )0, April 4, with the stipulation that this topic H2!2H22,'22,222,2'22,2  wiH;2 g ll be revisited at a later date.2,!,2',2,,,,!2,, 2   2  . 2 7X -2 X4. 2/2 Deans Evaluation ProcessH,,2'=2,3,228!2,,'' 2   2  - 2 X '2 Prov8!222 <ost2'2  BarnettB,!2,2  will HL2 +bring up the topic of deans evaluations at o2!31222,22,2!3,,2'-2,2,22',/2 F tomorrow's deans meeting2N2!!2I'2,,2'N,,312 a. 22 XThe main question has been=2,N,222,'222,'2-,2R2 / how to evaluate external or professional deans 22H2,2,2,,,3,!2,2!2!2!,''23,2,,2'2    and on what ,2222H2,2 XtimelineN,2+"2 ? Last year's .<,'0-,"'2  evaluation r,2-2,222 {process 2!2,,''"2 used email and 2',2,O-,222 1 print formsa2!2!2!N'"2  , distributed b2'!22,23#2 y Institutional 0 2'222,.2 vXResearch, but there wasgC,',,!,2222-!,I,' 2 v  poor response222!!,'222',,2 vT. There was also some=3,!,H-','2'2N,@2 v # question regarding who got copies 22,'22!-1-!221H2212,22,'2 Xof 2!2 any ,402 mcomments,2NN,2'+2 , did they go to the e222-02222,2  individual n22222,2  or to the 2!22,2 % supervisor'22,!2'2!+2  ? The deans' probleme.=2,2,,2'3!22,N2 4  with the H22,-                    ՜.+,D՜.+,P  hp  鶹 College of NJ'  Executive Council Title 8@ _PID_HLINKSAh/!http://www.ramapo.edu/  !"#$%&')*+,-./0123456789:;<=>?@ABCDEFGIJKLMNORRoot Entry FLvTData 1TableWordDocument+,SummaryInformation((>DocumentSummaryInformation8HCompObjj  FMicrosoft Word Document MSWordDocWord.Document.89q